[ucc connect : File Online in California]


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Terms and Definitions


XML Requests

Deposit Filings Download XML
XML Transaction History

Extensible Markup Language (XML) is a simple, very flexible text format. Originally designed to meet the challenges of large-scale electronic publishing, XML is also playing an increasingly important role in the exchange of a wide variety of data on the Web.

To use the XML functionality, users must have an existing subscription to the UCC Connect and submit a completed UCC Data and Images Agreement.

UCC Connect allows the following XML tasks to be performed:

A user can upload XML documents and download XML response documents once processing is completed. Proper technical requirements must be established to facilitate the file transfer process. Below are the appropriate DTD files available for download:

Please see the UCC XML Implementation Guide for more technical information to electronically file XML documents using UCC Connect or by using Automated Exchange.

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Deposit Filings Online

The Deposit Filings link allows a user to select a file (formatted as an XML document containing UCC filings) from a user’s PC and submit the file to the Secretary of State’s office for processing. In this manner, a large data load in XML file format can be submitted in one transaction.

Refusal At Upload

Once the XML document has been successfully received, the system will validate the document against the Document Type Definition (DTD).

If the document fails, the entire XML document file will be refused. If the document is refused, the system will retain a record of the document.

If errors are detected, an error message will be displayed on the processing page to assist users in identifying the problem so that the document can be corrected and resubmitted.

If the XML document passes the above validations, it will be accepted for processing. Once all the transactions in the XML document are processed, the Secretary of State’s system will generate an XML acknowledgement document and send an e-mail notification that the file is available for download.

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Download XML Files Online

Once a response file has been generated, as described in the previous section, it will be available for download on the Status/Download Page. For Filings, the acknowledgement file will contain the filing number and filing date, if the filing was accepted by Secretary of State. If the filing was rejected, the acknowledgement will contain the date and time the filing would have been filed and the rejection description.

It is the user’s responsibility to check the status download page for each and every submitted xml file.

Verify the XML document to make sure that the XML document has been processed and acknowledged. This is a safeguard in the unlikely event that a batch might be uploaded but not processed because of a severed connection. Acknowledgements will be available for download online for 30 days.

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View XML Transaction History

The View Transaction History functionality allows a user to view and search for XML documents previously submitted for processing.

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